How to be more productive: tips from our productivity coach

When you take the time to think about your day-to-day routine and how you spend your time, you’ll see that productive hours are all over the place. How you run your business, the products and services you offer, the tasks that need to be completed, and the people you work with directly impact your productivity levels. Janifer Wheeler is a valued member of the netwomen community. She is a Certified Teacher & Curriculum Designer, Certified Diversity Professional®, International Best Selling Author and productivity coach. Janifer brings her 20+ years of experience in education to the productivity industry, to help entrepreneurs and teams find the proverbial work-life balance by following her JOYfully method.

Here are some of Janifer’s valuable productivity tips:

Using time wisely is not just about being organized or always being extremely caffienated. It’s also about taking care of yourself emotionally, physically, and psychologically. You have to consciously make time for yourself each day. If you don’t set boundaries with yourself and others consistently, it won’t be easy to regain that peace of mind. Productivity and time management usually are not just about how much you do in a day, it’s also about how you do it, when you do it, and why you do it. Time management is a process that includes planning, prioritizing, and setting goals. 

Planning helps you to stay on track and to avoid being overwhelmed.

Prioritizing is the first step to being productive. You must ensure time for the most critical tasks on your list.

Setting goals will help you stay motivated and focused on your work. Here is everything you need to know about how time relates to productivity?

What is productive time?

Productivity is the amount of work or output you can produce in a given period. It is an outcome of the effort, focus, and dedication you put into your profession or daily routine. Productivity is not just about how much work you do but how it’s done. Productivity can be measured in terms of hours worked, the output produced, or the number of tasks completed, but it is not just about how much work you do, it is more about how it’s done. Productivity can be measured in terms of hours worked, the output produced, or the number of tasks completed, while the “productive time” spent in a given day is the amount of time in minutes or hours you spend every day crossing tasks off of your list.

Here are some tips to increase your daily productive time:

1. Establish a routine

Establish a morning, afternoon, and evening routine. Set aside time to do your work. Don’t be afraid to say no to other requests and commitments. If you’re in a rush, take the few minutes required to complete the task. A personal productivity coach applies the “10-minute rule” principle to manage her time effectively.

2. Block out distractions

Don’t allow other people to interrupt your productivity. If you are working at home, block out all the distractions. Don’t answer the phone or take calls while you are working. If you have to leave the office during working hours, give a specific time when you will be back.

3. Give each task a time limit

Give each task a time limit. If you have more than one task, break them down into smaller ones. Set deadlines for your assignments and keep track of when you complete them. This will help you to have a clear picture of how much time that particular task is taking you.

4. Break up an enormous task into smaller parts

Break up an enormous task into smaller parts. This will help you to manage your time better. You can break down the tasks into daily and weekly tasks. Make sure that each job has a deadline. The tasks should be completed within the given time frame. If you’re working on a project, break it down into small chunks to manage your time better.

5. Set reminders for all your tasks

Set reminders for all your tasks. This will help you stay on track—set reminders in your calendar or on the task management software of your choice. Many people use the Pomodoro technique to stay focused on their work and avoid distractions.

And while you’re taking action, implementing these tactics for time management, try to make it joyful, as much as you can.

How does time management improve productivity?

Time management is a vital component of productivity. To be productive, you need to manage your time effectively. Productivity time management encompasses many time management skills.

1. Planning

Planning is the first step in the production process. It involves organizing tasks and activities into a more effective and efficient system. Planning will help you to allocate your time effectively. Plan your day, week, month, and year in advance to see how much time you will need to complete different tasks. To plan effectively, you must set goals and action plans.

2. Organizing

Organizing is the second step in the production process. Organizing involves planning, prioritizing, and scheduling your tasks and resources. This will help you to manage your time better. When organizing your homework, please prioritize the most important ones first and allocate more time to the less important ones. Think of your primary goals and create a plan to achieve them. Organize your workspace so you can find things easily when working on different projects.

3. Prioritizing

Prioritizing is the third step in the production process. It involves deciding which tasks must be completed first, second or last. It also includes setting priorities for each job, so it is completed on time without any delays or interruptions from other tasks. Productivity trick around prioritizing is identifying the most critical studies and setting a deadline for each job.

4. Delegating 

How well you delegate is directly reflected in how empowered your team feels, which strengthens their skills, their decision-making abilities, and, ultimately, their productivity. If your team is productive, you’ll be productive! 

How do you maximize productivity and time?

To maximize productivity and time, managing time and tasks effectively is paramount. Here are some skills a productivity coach can help you work on:

5. Defining your goals.

Goals are essential for your productivity. There is a saying that happiness is the achievement of attainable goals and while that may be true, productivity happens the exact same way.

6. Defining your objectives.

Objectives are the things that you would like to accomplish in life. Your objectives will help you to work on your goals in a better way. A productivity coach can help you see your goals in a different light.

7. Finding your zone of joy.

This is the area where you find the most JOY in your business. When you are doing the tasks in your JOYFull Zone of Genius, it doesn’t feel like work.

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